Administrative Specialist - Breast Oncology

About the Role Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in clinical, academic, research and leadership roles in support of the Dana-Farber Cancer Institute's mission. The role requires strong communication, professionalism, and the ability to manage diverse administrative tasks in a hybrid work environment. This position will start in October 2026. What You'll Do

• Provide administrative support for the department, clinicians, and/or faculty.
• Perform administrative duties including answering phones, maintaining office supplies, mail management, managing resource calendars, and submitting work orders for maintenance issues.
• Manage meeting planning and schedules for individuals and teams within the department.
• Liaise between patients and clinical staff to provide scheduling support.
• Draft communications for department members or supported individuals; prepare Excel spreadsheets and presentations as needed.
• May be responsible for data entry and for email/phone communication with internal and external teams or collaborators.
• May serve as onsite representative for external groups, visitors, or collaborators.
• Prepare general correspondence, letters of recommendation, and assist with budgeting tasks such as P-Card charges, expense reports, vendor payments, and invoice creation; order general office supplies.
• Coordinate travel arrangements as required by department staff.
• Maintain high level of professionalism, discretion, and confidentiality regarding sensitive topics.
• Other duties as assigned. What We're Looking For
• High school diploma required; Bachelor’s degree preferred; 1 year of relevant experience.
• Excellent written and verbal communication skills; ability to interact professionally with peers, leadership, and external contacts.
• Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.
• Exceptional customer service skills; ability to identify and resolve problems, maintain confidentiality, and pay attention to detail.
• Strong organization, multi-tasking, prioritization, and follow-through.
• Ability to work under supervision and collaborate across cross-organizational teams. Nice to Have
• Bachelor’s degree preferred. Compensation & Benefits
• Salary range: USD 50,070.00 – 60,730.00 per year. Hybrid work arrangement: 2-3 days onsite per week.