Administrative Specialist 2 (Family Division)

Administrative Specialist 2 (Family Division)

This listing closes on 10/16/2026 at 11:59 PM Eastern Time (US & Canada).

Employer

New Jersey Courts

Salary

See Position Description

Location

Mercer Vicinage (Civil Courthouse), 175 South Broad Street, Trenton, NJ

Job Type

Full Time

Job Number

2026-13495

Central Office/Vicinage

Mercer Vicinage (Civil Courthouse)

Division

Family

Opening Date

09/24/2026

Closing Date

10/16/2026 at 11:59 PM Eastern Time (US & Canada)

Description

• If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

• When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

• SALARY: The salary range for this position is $54,434.49 to $89,181.84 for Schedule A, and $54,434.49 to $84,722.75 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

• The Judiciary offers a strong opportunity for growth.

• The Mercer Vicinage is seeking a highly motivated, goal-oriented individual with excellent written and oral communication skills, who is organized, detail-oriented, and committed to providing exceptional customer service. The successful candidate must possess strong problem solving, communication, organizational, and administrative skills. The candidate must also have the ability to adapt to change and adjust multiple priorities in a fast-paced work environment, while producing optimal outcomes. Under the direction of the Family Division Manager and Assistant Family Division Managers, this individual will provide support to the Family Management team, the Family Administration team, and the Family Division. The selected candidate must demonstrate general knowledge of the Family Division and demonstrate the ability to become proficient in the Judiciary Information systems, such as NJ KiDS, FACTS, eCourts, and PSCAM. Proficiency in Excel is preferred.

• REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

• Example of Duties

• Ability to learn UIFSA process and resolve related issues.

• Train new and existing Family staff on NJ KiDS and other Judicial information systems, as needed.

• Conduct training / refresher training on processes and Judicial information systems, i.e. Teams, Zoom, IV-D application, Data entry, etc.

• Prepare training materials, PowerPoints, excel spreadsheets, graphs, etc., for presentations.

• Liaison for Mercer Family with other Mercer Divisions, and IV-D stakeholders.

• Request, review, respond, and take any necessary steps regarding IV-D reports in a timely manner.

• Provide outstanding customer service to all internal and external court users.

• Participate as a Mercer Family / IT liaison.

• Monitor confidential matters and respond accordingly.

• Utilize Judicial information systems to complete tasks.

• Answer division telephones and respond accordingly to voicemails.

• Coordinate and facilitate ESP program weekly.

• Assist at the Family Reception window.

• Sort, open, review and address IV-D mail, emails, documents, etc.

• Maintain and monitor annual IV-D audit requirements, as needed, i.e. WBT requirements, Data Security training, etc.

• Assist with deliveries and purchase reconciliation.

• Coordinate and assist with special projects as needed.

• Provide support and coverage for the Judicial Secretary 1, as needed.

• Perform additional duties as assigned.

• Regular and predictable physical presence at the worksite is an essential function of this position.

Qualifications

• Graduation from an accredited college or university with a bachelor's degree.

• Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.

• Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date.

• Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https://naces.org/members/)

• Supplemental Information

• Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

• Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

• Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

• Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

• New Jersey Courts offers an exciting and rewarding public service career with incredible empl