Administrative Service Assistant

Administrative Service Assistant

Administrative Service Assistant

View Jobs in Engineering / Technical / View Jobs at Amaiden Energy Nigeria

Posted: Sep 29, 2026

Deadline: Oct 10, 2026

Amaiden Energy Nigeria Limited(formerly Moody International Nigeria Limited) was established in 1996 as a partnership between Moody International Group and Nigerian investors. Since commencing operations in March 1997 the company continues to grow and exerts its presence in numerous Projects in the Nigeria Oil and Gas Industry.

Amaiden Energy Nigeria Limited...

Administrative Service Assistant

Job Type Contract

Qualification

Experience 5 years

Location Lagos

Job Field Administration / Facilities

Main Functions

• Ensure proper integration of new Resident Personnel arrivals.
• Make necessary arrangements to ensure a smooth transition (inductions, accommodation, badges, work tools, IT, PPE, business cards etc.)
• Process all Mission Orders, flight tickets follow up and Retire expense notes
• Executive assistance of Executive General Manager CPNC
• Supervise, handle, sort, and dispatch incoming and outgoing correspondences
• Format and assigns chrono numbers to letters and dispatch accordingly
• Ensure proper online archiving of documents
• Disseminate and ensure good diffusion of information to all CPNC personnel when required
• Liaise with media team when required to ensure CPNC visibility
• Coordinate CPNC division driver as applicable for maximum efficiency
• Organize order and storage of appropriate office supplies and maintain good records
• Purchases and manages EGM CPNC secretariat refreshments
• Manage all requests for meeting rooms (and/or designated CPNC work locations)
• Report maintenance issues in EGM CPNC office, CPNC meeting rooms (and/or designated CPNC Work Locations) to avoid property degradation
• Manage cleaners to ensure a clean and hazard free environment
• Manage security access requests / temporary pass for EGM CPNC’s visitors
• Update absence planning register for CPNC personnel
• Update and manage CPNC personnel HSE tracker and Perfect Day criteria tracker
• Organize CPNC team building and send forth events.
• Coordinate, schedule, and organize the holding of meetings, seminars, and conferences when required.
• Cover for Rotational Personnel Admin. Assistant when required

Accountabilities:

• Robust and efficient delivery of requisite administrative coordination, tracking and support of CPNC Personnel, in line with TotalEnergies Nigeria rules and objectives
• Final goal is to bring about efficient and seamless administration in the division.

Job Requirements

• Administrative staff with 5 years’ experience in secretarial/administrative duties and good knowledge of French language.

• HR experience and good knowledge of TotalEnergies Nigeria's working policies and procedures will be added.

• Advantage

• Good computer skills

• Excellent work organization & planning skills

• Excellent communication skills (written & oral).

• Check how your CV matches this job