About this role
PURPOSE OF THE POSITION: To assist with a variety of administrative tasks. To contribute to the efficiency of the overall organization by ensuring assigned administrative duties are carried out timely and efficiently.
SUPERVISOR: Director of Administration
DUTIES INCLUDE:
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Assists in planning appointments, annual awards dinner, board meetings, special events, conferences etc.
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Attend meetings and keep minutes
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Receive and screen phone calls and redirect them when appropriate
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Make travel arrangements for executives
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Handle confidential documents ensuring they remain secure
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Prepare invoices or financial statements and provide assistance in bookkeeping
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Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
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Maintain electronic and paper records ensuring information is organized and easily accessible
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Conduct research and prepare presentations or reports
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Assist Director of Administration
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Serve as primary contact with Eastern Data and Cobb Technologies
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Able to create professional, visual designs using Canva’s tools, templates, and features.
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Other duties as assigned
Requirements
QUALIFICATIONS
- Proven experience as administrative secretary or similar administrative role
- Proficient in MS Office and “back-office” software
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of community action programs
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- High school diploma and five years of experience as an administrative secretary or similar administrative role; or Associates degree in business administration or related field with 3 years of proven experience as an administrative secretary or similar administrative role
Benefits
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Employee Assistance Program (EAP): Eligible part-time employees have access
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to the Employee Assistance Program, including up to three (3) confidential
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counseling sessions per issue at no cost.
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Additional details are provided in the HRCAP Employee Handbook and Summary
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Plan Documents.