Administrative Secretary / Executive Administrative Assistant

Administrative Secretary / Executive Administrative Assistant

Job Overview

Location

Abuja, FCT, Nigeria

Salary

NGN 100,000 - 150,000 monthly

Employment Type Full-time

Work Arrangement On-site

Sector Design Arts & Creative

Experience Level Junior (1-3 years)

Application Deadline October 28, 2026

About the Company

B&S Xquizite Interioz Limited is a distinguished firm specializing in interior architecture, decoration, and space styling. Based in Abuja, the company is dedicated to transforming spaces into aesthetically pleasing and functional environments. They offer comprehensive interior design solutions, catering to a diverse clientele.

The company prides itself on its commitment to quality, creativity, and client satisfaction. Their services encompass everything from initial concept development to final execution, ensuring a seamless and personalized experience for each project. B&S Xquizite Interioz Limited aims to set new standards in interior design within Nigeria.

Job Description B&S Xquizite Interioz Limited, a leader in interior architecture and design in Abuja, is seeking a highly organized Administrative Secretary/Executive Administrative Assistant to enhance daily office operations and provide crucial support to their interior design team.

This role is pivotal in managing client interactions, preparing detailed quotations, and ensuring all project documentation is meticulously maintained. You will be instrumental in coordinating client meetings, site visits, and managing the flow of information between the design team, clients, and vendors.

Leveraging your proficiency in MS Office and Google Workspace, you will handle digital correspondence, maintain accurate filing systems, and support client presentations. Your attention to detail and commitment to professionalism will be key to upholding the company's standards and contributing to its continued success in the interior design industry.

Required Skills

• MS Office
• Google Workspace
• Quotation Preparation
• Client Communication
• Document Management
• Calendar Management
• Filing Systems
• Confidentiality

Key Responsibilities

• Prepare and update client quotations for interior design and decoration services.
• Liaise with the design team to confirm project specifications, costs, and scope.
• Manage digital correspondence, documents, office workflows, and client/project records.
• Use MS Office and Google Workspace for administrative tasks, spreadsheets, and presentations.
• Manage calendars, client meetings, site visits, and follow-ups on quotations, approvals, orders, and deadlines.
• Maintain accurate physical and digital filing systems while protecting confidential information.
• Handle calls, client enquiries, visitors, and general administrative duties.
• Support client presentations and coordinate with vendors, suppliers, and contractors.

Qualifications

• OND, HND, or BSc in Business Administration or a related field.
• Experience in an administrative or secretarial role; interior design or real estate experience is an advantage.
• Proficiency in MS Office and Google Workspace.
• Strong organisational, multitasking, communication, and problem-solving skills.
• Excellent attention to detail, especially when preparing quotations.
• Professionalism, confidentiality, reliability, and ability to work independently and with a team.