Administrative Production Assistant

Administrative Production Assistant

About the Role

The Administrative Production Assistant partners with the Studio Team to support the delivery of high-quality health education video content. This role focuses primarily on production administration, including script management, document organization, database maintenance, and supporting cross-functional studio operations. The position works closely with the Head of Content and teams across the studio to ensure content assets, documentation, and workflows remain accurate, organized, and accessible.

Responsibilities

• Conform scripts after video releases
• Create and manage task manager (currently Asana) tasks for ongoing video projects
• Add updates, information, documents, and templates into project tasks
• Create and properly store outline and script documents for medical experts and production staff
• Maintain organization and version control of outlines, scripts, TOCs, and related documents
• Update databases as needed
• Partner with the Client Services team to send review script sets to clients
• Create or update TOCs, draft video release communications, maintain digital asset systems, support studio requests, and submit award nominations

Requirements

• Experience supporting the administrative side of video production or relevant education background in Film Production or related field of study

• Knowledge of film/video production and content creation workflows

• Experience using Microsoft and Google applications

• Familiarity with Dropbox; experience or familiarity with Adobe DAM is a plus

• Ability to manage multiple projects and priorities simultaneously

• Ability to work independently and manage time effectively

• Strong organizational skills with excellent attention to detail

• Strong written and verbal communication skills, with healthcare, medical, or patient education content experience considered a plus

• Work in a Way That Works for You

• We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance, and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.

• Working Pattern

• Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive.

• About the Business

• A global leader in information and analytics, we help researchers and healthcare professionals advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice. At Elsevier, your work contributes to the world's grand challenges and a more sustainable future. We harness innovative technologies to support science and healthcare to partner for a better world.

USA Job Seekers:

• EEO Know Your Rights.