Administrative Office Coordinator

AOP I

We are looking for a detail-oriented Administrative Office Coordinator to support permit operations within a transportation-focused environment in California. This Contract position is ideal for someone who enjoys keeping office processes organized, assisting the public, and handling a steady flow of administrative work with accuracy. The role will contribute to permit intake, document processing, and front-line customer support while adapting to office tools and workflows.

Responsibilities

• Provide day-to-day administrative support for the office, including document handling, record maintenance, and general clerical coordination.

• Assist with receiving, reviewing, and processing permit applications to help ensure timely intake and issuance.

• Enter application details and related information into office systems with a strong focus on accuracy and completeness.

• Learn and use the permit application database to support workflow tracking and routine administrative tasks.

• Respond to incoming calls and in-person inquiries courteously, offering helpful service to applicants and internal stakeholders.

• Support reception coverage by greeting visitors, directing questions, and maintaining an organized front office environment.

• Coordinate paperwork and status updates for permit-related requests while following established procedures and timelines.

• Experience in administrative support, office coordination, or a similar clerical role.

• Ability to manage inbound calls, front desk interactions, and general customer service responsibilities effectively.

• Strong data entry skills with careful attention to detail and accuracy.

• Comfortable learning new software tools and working within a permit or application-based system.

• Effective written and verbal communication skills in an office setting.

• Ability to organize multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.

• Spanish language skills are a plus for supporting a diverse customer base.

• TalentMatch

• Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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• All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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