Administrative Coordinator

Administrative Coordinator

Location: Santa Monica, California

Country: United States

Category: Administrative

Workplace

Location

Onsite

Employment Type: Contract

Posted Date: September 30, 2026

Job ID: 652517

Job Description

Administrative Coordinator

Pay: 27-29.20 per hour

Duration: 12 months

Location: San Monica, CA (Onsite)

Position Summary

The Administrative Coordinator provides high-level administrative and operational support to senior leaders and cross-functional teams within Process Development. This role is responsible for managing executive calendars, coordinating meetings and events, supporting organizational communications, facilitating onboarding and offboarding activities, and driving administrative processes that enable efficient team operations. The position serves as a key point of coordination across multiple functions and stakeholders, ensuring effective execution of business priorities.

Key Responsibilities

• Manage complex calendars, meeting logistics, travel arrangements, and expense reporting for senior leaders.
• Coordinate leadership team meetings, prepare agendas, capture action items, and track follow-up activities.
• Support department communications, presentations, organizational announcements, and team events.
• Facilitate employee and contractor onboarding, offboarding, transfers, and organizational changes.
• Maintain organizational charts, distribution lists, team repositories, and administrative records.
• Coordinate cross-functional activities, leadership reviews, all-hands meetings, and special projects.
• Serve as a liaison between leaders, employees, contractors, and business partners to ensure timely communication and issue resolution.
• Support continuous improvement of administrative processes, tools, and operational workflows.

Qualifications

• Bachelor's degree or equivalent experience preferred.

• Experience supporting senior executives, directors, or leadership teams in a corporate environment.

• Strong organizational, communication, and project coordination skills.

• Proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel, and SharePoint.

• Ability to manage multiple priorities, maintain confidentiality, and work effectively in a fast-paced environment.

• EEO Statement

• The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity, and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.