Administrative Coordinator, Sample Management

Administrative Coordinator, Sample Management

Brand & Product Operations, Sample Admin Coordinator

Reporting to the Sample Manager, the Sample Admin Coordinator is responsible for the movement and management of all Development samples & General Marketing samples to support the Product Creation & Brand teams for all ALDO Group brands & divisions.

Key Responsibilities

• DC Operations: all brands & divisions

• Receive, process & distribute all inbound samples to the appropriate dept-team

• Maintain the organization of all samples in storage in the DC

• Manage the disposal of sample half pairs, while optimizing full pairs for future sample sales

• Support the organization of outbound samples for brand activities

• Development samples: Aldo & Call It Spring brands

• Support peak period movements: showroom set-up for Filtering & Buying activities

• Support quarterly sell-in periods with category photography: 360 and enhanced

• Marketing samples: Aldo & Call It Spring brands

• Support the coordination of all General sample ordering periods: Order Forms & PLM data entry

• Support the management of all Vendor communications (order share-out & delivery tracking)

• Support a regular cadence of General sample delivery follow-up reporting

• Liaise with Product Development & Brand teams upon sample arrival for sample validation steps

• Production samples: Aldo, Call It Spring brands & APS brands

• Support in-season Merchandise activities by processing & distributing TOP samples

• Support Ecomm photography by tracking Confirmation sample arrival, validation & processing

Job Requirements

• Available to work full-time on-campus from 8-4pm

• Proactive, organized and energetic personality

• Physically fit and able to manipulate sample cartons

• Team player and can take direction to complete tasks independently

• Flexible and adaptable to changing priorities

• Intermediate computer skills (Microsoft Office: Excel, Word & Powerpoint)

• Warehouse experience is considered an asset

• Retail experience or interest in fashion is considered an asset

• Building a culture of belonging

• We firmly believe that the diversity of backgrounds, perspectives, and identities is a fundamental strength of the ALDO Group. We welcome applications from all backgrounds and are committed to providing a safe, respectful, and equitable work environment where everyone can reach their full potential and find their fit.