About this role
Administrative Coordinator
Location: Oakmont, PA (Onsite) Schedule: Monday-Friday, 7:00 AM - 3:30 PM with a 30-minute lunch Pay Rate: $20.00 - $25.00/hour Parking: Free parking available Duration: Temporary assignment running now through December/January
Steel-toe boots and appropriate construction-site attire required Background check and drug screen required
Responsibilities
- Enter and maintain employee timecard information within company systems
- Assist with payroll-related administrative tasks
- Process and track purchase orders (POs)
- Manage invoices and supporting documentation
- Maintain document retention and project filing systems
- Schedule meetings and coordinate calendars
- Organize and maintain electronic and physical records
- Provide administrative support to the Project Manager and site team
- Assist with general office operations and coordination
- Ensure accurate and timely completion of administrative tasks
- Help keep the office running smoothly in a fast-paced project environment
Qualifications
- Previous administrative experience required
- Must have prior experience working in a construction environment
- Experience supporting a construction site, construction office, contractor, or project-based construction team required
- Experience with timecards, purchase orders, invoicing, payroll support, and project documentation preferred
- Ability to thrive in a fast-paced environment with changing priorities
- Strong organizational and multitasking skills
- Comfortable working with field personnel and various personalities on a jobsite
- Proficiency with Microsoft Office, including Outlook, Excel, and PowerPoint
- Experience with Trimble, Viewpoint, or similar construction/project management software preferred
- Strong attention to detail and accuracy
- Adaptable, self-motivated, and able to work independently in a construction setting
- Professional demeanor with the ability to maintain organization and efficiency under pressure