Administrative Coordinator, Physical Therapy

Position Details

Position Information

Position Type Professional Staff

Faculty Track

Position Title Administrative Coordinator, Physical Therapy

Employment Status Full Time

Months 12

Campus Portland, ME

Description

• The Administrative Coordinator provides administrative and operational support to the Physical Therapy Program within the Westbrook College of Health Professions, including faculty and student support, program events, communications, records, financial processes, and day-to-day office operations.

• About the University of New England

• UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

• Benefits Overview

• Multiple health and dental plan options, plus vision coverage.

• Up to 8% retirement plan match.

• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.

Educational benefits:

• UNE tuition waiver for employees, spouses, and domestic partners

• UNE tuition waiver for dependents of employees with 1 year of full-time service

• 50% tuition reduction if less than 1 year of full-time service

• For more information about our outstanding benefits, please visit: UNE Benefits Overview

Responsibilities

• Manage day-to-day administrative operations for the Physical Therapy Program and serve as a primary point of contact for students, faculty, staff, alumni, vendors, and University departments.
• Provide administrative support to faculty, including scheduling, meetings, travel, program documentation, and adjunct faculty onboarding.
• Coordinate program events, projects, meetings, communications, and related logistics.
• Maintain accurate program records, databases, and tracking systems; compile data and information to support reporting and program needs.
• Process financial and administrative transactions, including budget support, monitoring expenditures, journal entries, and monthly P-card reconciliation.
• Respond to inquiries, explain policies and procedures, coordinate services, and resolve routine issues while escalating complex matters as appropriate.
• Support alumni engagement and identify opportunities to improve administrative processes, workflows, and program operations.
• Perform other duties as assigned in support of the Physical Therapy Program.

Qualifications

• Associate’s Degree in business or other appropriate discipline, plus one to three years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired.

• Broad base of general clerical skills, including typing/word processing, filing, phone/office reception, and so forth.

• Good basic administrative and organizational skills. Experience in organizing and maintaining a moderately complex filing and records systems. Good reading, spelling/grammar and general writing and math skills.

• Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals/organizations.

• EEO Statement Summary

• Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

• Vaccination Statement

• Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.

• Additional Note

• This position is not eligible for H-1B visa sponsorship or STEM OPT extension.

• Anticipated Pay Range

• $20.82 per hour

• Posting Detail Information

• Posting Number

• 2022PS1005P

• Open Date

• 10/08/2026

• Close Date

• Open Until Filled

• Yes

• Supplemental Questions

• Required fields are indicated with an asterisk (*).

• Documents Needed to Apply

• Required Documents

• Resume

• Optional Documents

• Cover Letter

• Locations and Contact

• ©

• 2021

• University of New England

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