Administrative Coordinator I

Job title: Administrative Coordinator I

Reporting to the Director of Shared Financial Services, you will be responsible for overseeing office administration, facilities management, and operational processes to ensure a smooth and efficient workplace environment. You will drive administrative excellence, support employee experience programs, coordinate office operations, and manage vendor relationships while ensuring compliance with company procedures. You will also support the finance internship program, onboarding activities, and office-related projects and events.

Responsibilities

• Manage contract and price negotiations with office vendors, service providers and office lease
• Support EHS compliance
• Oversee office compliance with local business and regulatory requirements
• Manage office G&A budget, ensure accurate and timely reporting
• Creating processes and overseeing administrative operations. Organize office operations and procedures
• Keeping workspaces and information organized and accessible
• Updating employee, client, and company data
• Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Provide general support to visitors
• Assist in the onboarding process for new hires Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conference

Qualifications

• 3 to 5 years of experience in office administration or finance

• A diploma or a Degree in Business Admin related field

• experience as an Office Admin, HR or Finance will be an added advantage

• Knowledge of Office Administrator responsibilities, systems and procedures

• Proficient in MS Office Hands on experience with office machines (e.g. fax machines and printers)

• Familiarity with email scheduling tools, like Email Scheduler

• Excellent time management skills and ability to multi-task and prioritize work

• Attention to detail and problem solving skills

• Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment

• A creative mind with an ability to suggest improvements

• How we work: At PPG, we bring teams together to accelerate collaboration and career development, with in-person work Monday through Thursday and the opportunity to work remotely on Flexible Fridays. Schedules may vary by location.

About us:

• PPG: WE PROTECT AND BEAUTIFY THE WORLD

• Through leadership in innovation, sustainability and color, PPG helps customers in industrial, transportation, consumer products, and construction markets and aftermarkets to enhance more surfaces in more ways than does any other company. To learn more, visit

• The PPG Way 2030

• We are customer champions

• Proactive. Bold. Trustworthy. Everything we do starts with our customers. We listen, move fast and don’t stop until we solve their biggest challenges. When our customers win, we all grow.

• We act with purpose and speed

• Agile. Data-driven. Empowered. We take smart risks to stay ahead of the competition. We work proactively with agility, using quality data to develop solutions that create value.

• We are excellent operators

• Productive. Collaborative. Accountable. No matter our role, we identify problems, take ownership and always bring solutions. We are both proactive and responsive to drive continuous improvement and deliver results. We support our frontline, the faces of PPG to our customers.

• We compete to win

• Future-focused. Driven. Ambitious. We are passionate about growing our business and winning with our customers. We deliver results, embrace new technologies and leverage agility and speed as strengths.

• We are PPG proud

• Strong. United. Passionate. We work safely, act with integrity and value our diverse perspectives. We celebrate achievements and take pride in the positive impact we create together to protect and beautify the world.

• PPG provides equal opportunity to all candidates and employees. We offer an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, color, creed, religion, national origin, age, disability status, marital status, veteran status, sexual orientation, gender identity or expression.

• If you need an adjustment due to a disability, please contact us.