About this role
Job Description
We are seeking an exceptionally organized, motivated, and professional individual to provide administrative support to the VP of Discovery Sciences & Technologies, the Executive Director of Research Data Sciences and respective departments. There will also be a need for cross-functional support within Research. An approachable demeanor and the ability to exercise sound judgment and discretion regarding sensitive/confidential and proprietary information is essential.
This is a full-time onsite position located in Foster City, CA
Specific Job Requirements
- Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's. Keeps the bigger picture in mind and influences workflows accordingly
- Manage heavy calendars; prioritize meetings/candidates. May screen and prioritize manager’s mail and email
- Schedule and coordinate departmental staff meetings, team meetings, 1:1’s, skip levels, trainings and workshops
- Coordinate meeting and event logistics both on and off-site for the department; negotiate contracts with vendors
- Under manager’s direction may gather data, create draft reports, documents, presentations and templates using raw data. Manage the process for presentation materials for various departmental and team meetings
- Strategize, craft, and disseminate internal communications for day-to-day team operations (e.g., changes in policies, processes, department reminders, etc.) editing for grammar and formatting
- Arrange and coordinate detailed travel plans for the manager and/or group
- Initiate and process invoices, expenses, travel, and purchasing for the executives and other leadership team members