Administrative Coordinator

About the Role

The Administrative Coordinator will partner with multiple Executive Directors within Global Decision Science and Insights to ensure the efficient day-to-day operation of the Competitive Intelligence, Integrated Insights teams. The successful candidate will thrive in a dynamic environment, build strong relationships with senior leaders, and help create a smooth, inclusive work environment. The role is based in Foster City, CA and reports to the Executive Director, Competitive Intelligence. What You'll Do

• Provide full range of administrative support, proactively managing the calendar for all Executive Directors, adapting to last-minute changes and requests.

• Manage domestic and international travel, as well as expense reports, for all Executive Directors.

• Manage team Congress participation.

• Build effective relationships with other Administrative Coordinators within Global Commercial Strategy and Operations by being highly responsive and flexible, with a "can do" approach to problem solving.

• Organize team meetings and events including offsites and workshops.

• Ensure smooth onboarding of new team members, and day-to-day management of the team (e.g. birthdays, anniversaries, company event awareness, vacation). What We're Looking For

• Experience providing administrative support to executive leadership and senior teams.

• Strong calendar management and travel/expense coordination for multiple executives.

• Ability to coordinate team participation in conferences/Congresses.

• Proven ability to build relationships with Administrative Coordinators across functions; highly responsive, flexible, and with a can‑do attitude.

• Experience organizing team meetings and events, including offsites and workshops.

• Experience onboarding new team members and handling day-to-day team administration (birthdays, anniversaries, events, vacations).

• Comfortable operating in a dynamic environment with stakeholders ranging from senior executives to individual contributors.

• Demonstrated independence and ability to work autonomously in a fast-moving environment.