Administrative Coordinator - DATA

Administrative Coordinator - DATA

Let’s do this. Let’s change the world. The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, working as part of a global administrative team supporting Associate VPs, Executive Directors, and other staff located in San Francisco, Thousand Oaks, Boston and other remote sites within Discovery Sciences, Advanced Technologies, & AI (DATA).

Key Responsibilities

• Participate as an active team member, working both independently and in cooperation with other team members, to complete projects and assignments in a timely manner
• Manage multiple priorities in a fast-paced, continually changing environment
• Provide site-based support for meeting management, expenses, and other administrative needs of DATA leaders and teams
• Initiate and manage vendor/supplier onboarding and purchase orders, process accounts payable invoices / check requests through company systems (SAP, largely), and track payment of invoices as needed
• Assist with planning of meetings and other staff events, both internal and external, including scheduling, logistics (catering, tele/videoconferencing, agenda management, meeting minutes), execution; for staff events, assist in creating experiences that enhance staff engagement
• Assist with onboarding/offboarding activities for staff
• Prepare routine reports utilizing various software packages (i.e. staff detail reports, budget reports)
• Assist with communications across various groups and through different media (digital,