Administrative Coordinator

Columbia University (Staff Jobs)

Position Summary

The Department of Anesthesiology is looking for an Administrative Coordinator to support the department in the dual role of division assistant and fellowship coordinator. This position will provide assistance with general division tasks and provide support to all division faculty and trainees.

Responsibilities

• Works collaboratively with physicians, administrative managers, and staff to ensure the achievement of division-wide operational goals. Coordinates all processes and activities in the department, ensuring organizational guidelines and policies are followed.

• Performs administrative duties necessary to deliver quality patient care and experience.

• Assist operational leadership with special projects, including license/document expirations and follow-up.

• Answer all incoming division telephone calls and triage or route appropriately.

• Schedule division meetings and other meetings as requested by the Division Chief.

• Monitor division supplies and place orders as needed.

• Place Facilities and IT tickets for the division and manage all follow-up.

• Work closely with Fellowship Program Director and Division Administrator of Education to manage division Fellowship Program

• Respond to inquiries about the fellowship program and advise potential applicants about the application process and programmatic elements.

• Manage the application and evaluation databases.

• Schedule candidate interviews and maintain fellow files.

• Use MedHub to support fellowship program by sending out routine evaluations.

• Create faculty call schedule, help to track faculty clinical, non-clinical time, vacation and sick time.

• Perform other related duties and responsibilities as assigned/requested.

• Minimum Qualifications

• Bachelor’s degree or equivalent in education and experience, plus three years of related experience.

• Preferred Qualifications

• Excellent verbal and written communication skills.

• Excellent organization and attention to detail.

• Successful candidate will be comfortable working independently and as a part of a team.

• Equal Opportunity Employer / Disability / Veteran

• Columbia University is committed to the hiring of qualified local residents.