Administrative Clerk: Finance

Northern Cape Rural TVET College

We are seeking a detail-oriented, numerically sharp, and organized Administrative Clerk: Finance to join our financial administration team at the Kathu Campus on a permanent basis.

In this essential Level 05 entry-level position, you will render effective administrative and clerical support to the campus finance department. Your primary responsibilities will include capturing daily financial transactions, capturing student account data, executing basic receipting and bank reconciliations, processing vendor invoices, and handling general financial inquiries from students, lecturers, and service providers.

Because TVET colleges operate under public sector financial legislation—specifically the Public Finance Management Act (PFMA) and Treasury Regulations—this role demands exceptional accuracy, sound numerical skills, high computer literacy (MS Excel, Word), and total integrity. If you hold a Grade 12 certificate, possess strong analytical aptitude, and want to build a stable career in public sector finance, this opportunity offers an outstanding foundation.

Key Responsibilities & Operational Duties

1. Financial Data Capturing & Records Management

• Capture daily financial transactions, journal entries, student fee payments, and petty cash disbursements into the college’s financial accounting system accurately.
• Maintain complete, organized physical and digital records of all payment vouchers, official receipts, remittance advices, tax invoices, and bank statements.
• File financial records strictly according to the approved departmental file plan, ensuring fast retrieval during internal and external Auditor-General audits.

2. Receipting & Financial Reconciliations

• Execute daily cash and electronic receipting for student registration fees, tuition payments, venue hires, and sundry income.
• Conduct daily, weekly, and monthly receipting reconciliations, matching point-of-sale receipt totals against bank deposit slips and bank statements with zero variance.
• Assist senior finance officers with bank reconciliations, creditor reconciliations, and verifying supplier invoices against purchase orders and goods received notes (GRNs).

3. Customer Service & Financial Inquiry Resolution

• Serve as the frontline contact desk for campus financial inquiries, providing friendly, efficient support to students, staff, and external suppliers.
• Assist students with account statement queries, payment plan arrangements, fee clearance letters, and bursary payout balance checks (e.g., NSFAS allocations).
• Liaise with vendors and central college finance teams to resolve invoice payment status, credit note queries, or receipt discrepancies promptly.

4. Statutory Compliance & General Office Support

• Ensure all daily financial tasks strictly comply with the Public Finance Management Act (PFMA), Treasury Regulations, and internal TVET college financial policies.
• Prepare basic financial summary reports, expense schedules, and transaction tracking sheets using MS Excel and Word as requested by the Campus Finance Officer or Assistant Director.
• Provide general administrative support, including photocopying, scanning financial vouchers, drafting internal emails via MS Outlook, and scheduling finance meetings on MS Teams.

What We Are Looking For

Minimum Entry Requirements

• Education: National Senior Certificate (Grade 12 / Matric Certificate) or an equivalent NQF Level 4 qualification.

Experience

• No prior work experience is required. This entry-level Level 05 public service position is open to motivated Matric graduates.

• Computer Literacy: Strong practical skills operating standard computer software packages, including MS Word, MS Excel, MS PowerPoint, MS Outlook, and MS Teams.

• Required Knowledge & Technical Competencies

• Numerical Aptitude: Excellent numerical skills, mathematical accuracy, and attention to detail when working with financial figures, calculations, and balances.

• Public Sector Finance: Basic foundational understanding of public-sector financial management rules and the Public Finance Management Act (PFMA).

• Communication

Skills

• Sound written and verbal communication skills in English to resolve financial queries professionally and draft routine office correspondence.

• Personal Attributes

• Integrity & Ethics: High personal honesty, confidentiality, and ethical discipline when handling state funds and sensitive financial records.

• Organization & Agility: Methodical mindset capable of organizing heavy paperwork, prioritizing daily tasks, and meeting strict monthly financial accounting deadlines.