Administrative Clerk

Columbia University

Position Summary

The Administrative Clerk provides operational and administrative support for the Columbia Community Partnership for Health (CCPH), a community-based facility that supports health research, health education, and community engagement activities. The incumbent coordinates facility scheduling and reservations, helps maintain daily facility operations, serves as a primary point of contact for visitors and facility users, and provides general administrative support for CCPH programs and activities.

This position is primarily in-person at 390 Fort Washington Avenue and may require occasional evening and weekend hours to support facility operations and community-facing activities.

Responsibilities

Facility Operations:

• Coordinate day-to-day facility operations to ensure a safe, efficient, and welcoming environment.
• Manage room reservations, scheduling, setup/reset, audiovisual coordination, and supply inventory.
• Maintain and communicate facility policies, procedures, services, and usage information.
• Oversee procurement and coordinate with facilities management on maintenance, repairs, and janitorial services.
• Serve as the primary contact for visitor management and reception operations.

Tracking and reporting:

• Maintain facility calendars, records, usage statistics, and operational documentation.

Communication and liaison:

• Support CCPH promotion efforts (website, newsletter, list-serv, etc.) to increase utilization across users - CUIMC staff, community partners, program participants, and visitors.
• Serve as a primary point of contact for CUIMC researchers and staff, community partners, program participants, and visitors.
• Support basic health screenings and informational referrals.
• Performs other related duties as assigned.

Minimum Qualifications

• Requires two (2) years of college or completion of secretarial school or equivalent business experience, plus a minimum of two to three years (2-3) related experience.
• Required: Professional fluency in spoken and written English and Spanish.
• Ability to communicate clearly and effectively with diverse community members, researchers, staff, and external stakeholders in both languages.

Preferred Qualifications

• Experience supporting community-based programs, research activities, or event operations.
• Experience working with community organizations and diverse populations.
• Familiarity with audiovisual and meeting room technology.
• Experience with Microsoft Office Suite (Outlook, Sharepoint, OneDrive, Excel, Power Point), Canva, Survey Monkey/Qualtrics.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.