Administrative / Clerical Staff

Administrative / Clerical Staff at Sage Schools

Posted: Sep 24, 2026 Deadline: Not specified

The Sage School is a friendly, safe and secure environment. We have a colourful and well equipped indoor and outdoor space. Our classrooms are designed to foster individual attention for each child. Our teachers are qualified, experienced and well trained. Above all, we are SRC CERTIFIED!!

We run a very interactive curriculum - the Scholastic Early Chil...

Administrative / Clerical Staff

• Job Type Full Time
• Qualification OND , Secondary School (SSCE)
• Experience 2–3 years
• Location Abuja
• Job Field Administration / Facilities

Job Summary

• The Administrative/Clerical Staff provides general clerical and administrative support to the school’s Administration Department.
• The role involves typing and preparing correspondence, filing and maintaining records, photocopying, scanning, document handling, data entry, and other routine administrative duties.
• The staff member may also be required to drive the school vehicle for official errands and assignments.
• The successful candidate should be organised, reliable, computer literate, courteous, attentive to detail and able to work effectively in a busy school environment.

Key Job Responsibilities

Clerical and Administrative Duties:

• Type letters, memos, reports, notices and other official school documents.
• Prepare, photocopy, scan, print and distribute documents as required.
• Assist with data entry and updating administrative records.
• Receive, sort and distribute incoming correspondence and documents.
• Assist in preparing documents for meetings, school activities and official assignments.
• Maintain proper records of administrative documents.
• Assist with general office duties and other tasks assigned by the Head of Administration.

Filing and Records Management:

• File documents accurately and systematically, both physically and electronically.
• Maintain and retrieve staff, student and administrative records as authorised.
• Ensure files and documents are properly labelled and securely stored.
• Assist in keeping the school’s filing and documentation system organised and up to date.
• Maintain confidentiality of school, staff, student and management information.

Office Equipment:

• Operate photocopiers, printers, scanners and other office equipment effectively.
• Ensure documents are properly printed, copied and scanned.
• Report equipment faults or maintenance requirements promptly.
• Assist in monitoring basic office stationery and printing supplies.

Communication and Customer Service:

• Receive visitors, parents, staff and official guests courteously when required.
• Answer or direct telephone calls and enquiries appropriately.
• Assist with communication and distribution of official correspondence.
• Maintain a professional and helpful attitude when dealing with parents, staff and visitors.

Driving and Official Errands:

• Drive the school vehicle safely and responsibly when assigned.
• Undertake official errands, deliveries, collections and administrative trips as authorised.
• Ensure the school vehicle is kept clean and in good condition.
• Carry out basic vehicle checks and promptly report any faults or maintenance needs.
• Comply with all traffic laws and school vehicle-use policies.
• Maintain confidentiality and professionalism while undertaking official assignments.

General Duties:

• Assist other members of the Administration Department when necessary.
• Support school events, meetings and other administrative activities.
• Perform other reasonable duties assigned by the Head of Administration or School Management.

Requirements

• Minimum of SSCE/WAEC/NECO.
• OND or equivalent qualification in Business Administration, Office Technology and Management, Secretarial Studies, Public Administration or a related field is an advantage.
• Basic computer/office administration training or certification is an added advantage.
• A valid Nigerian Driver’s Licence is required.

Experience

• 2–3 years’ relevant experience in clerical, administrative or office support work.

• Previous experience working in a school or educational institution is an advantage.

• Experience in filing, document preparation, photocopying, scanning and general office administration.

• Previous experience driving for an organisation or company is an advantage.

• Personal Attributes

• The successful candidate should be:

• Honest and trustworthy

• Punctual and dependable

• Well organised and neat

• Respectful and courteous

• Responsible and safety-conscious

• Willing to learn

• Patient and approachable

• Discreet and able to maintain confidentiality

• Professional in appearance and conduct

Required Skills and Competencies:

• Good typing and computer skills.
• Proficiency in Microsoft Word and basic knowledge of Excel.
• Good filing and records-management skills.
• Ability to operate photocopiers, printers and scanners.
• Good written and verbal communication skills.
• Good organisational and time-management skills.
• Attention to detail and accuracy.
• Ability to maintain confidentiality.
• Ability to work independently and as part of a team.
• Good interpersonal and customer-service skills.
• Ability to follow instructions and meet deadlines.
• Good knowledge of Abuja roads and surrounding areas would be an advantage.
• Safe and responsible driving skills.
• Ability to remain calm and professional in a busy school environment.