Administrative Associate

The Planet Group - Administrative Associate

Location: Palo Alto, CA

Duration: 12 months

Pay Rate: $35/hr - $40/hr (DOE)

Job Description:

The Planet Group is seeking for a temporary Administrative Associate. We are actively seeking a highly motivated candidate to perform a variety of administrative functions, including strong organizational and communication skills, calendaring, and financial processing experience, as well as those who demonstrate a strong track record in schedule and project management and have experience navigating Oracle Finance (preferred).

Duties include:

• Provide general administrative support including calendaring, meeting scheduling, travel management, and processing reimbursements.
• Respond to inquiries and determine and take appropriate action as required.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events
• Schedule/Calendar management, travel arrangements, event planning, purchasing/reimbursements, project management, contract submissions, IRB (Institutional Review Board) submissions
• Knowledge in admin personnel onboarding/offboarding
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.

Requirements

• High school diploma and 5-10 + years of high level admin experience, or combination of education and relevant experience.

• Proficient computer skills and demonstrated experience with office and email software

• Strong organizational skills and attention to detail.

• Strong verbal and written communication skills.

• Excellent customer service and interpersonal skills.

• Ability to prioritize and multi-task

• Experience in academic or medical center environment

• Experience in navigating Financial management tools such as Oracle

• Experience in coordination of event and logistics

• Experience with project management tools

• The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process, and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org, or .jobs.

• The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity, and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.