Administrative Assistant - Workforce Department

Job title: Administrative Assistant - Workforce Department

About the Role Lamar Institute of Technology seeks an Administrative Assistant to provide administrative and office support for the Workforce department. The role involves maintaining paper and electronic documentation, assisting visitors, helping students with registration and payment options, preparing quarterly reports, generating standard certificates of completion, assisting with grants, and handling highly confidential documents with discretion. The position works under minimal supervision and is non-exempt.

What You'll Do

• Field telephone calls and serve as department receptionist.
• Handle mail pickup and daily distribution.
• Classroom setup/cleanup.
• Quarterly Report Preparation: accurately inputting data into XenDirect; assist with submission and correct errors.
• Stay up to date on grant reporting and close-out activities.
• Respond to general Workforce email inquiries.
• Maintain stock of printed materials and update booklets as needed.
• File, scan and index documents; organize office supplies and promotional materials.
• Learn the basics of Travel documents, Purchase Orders, Request to Pay Vendor; back up as needed.
• Prepare customized certificates of completion for continuing education and business courses.
• Other duties as assigned.

What We're Looking For

• Minimum qualifications: 1-3 years of office/administrative experience; excellent verbal and written communication; proficient in Microsoft Office Suite; Banner experience a plus; strong customer service and detail orientation; highly organized and motivated; High School Diploma or GED.
• Additional preferred qualifications: Post-secondary education in business or related field; work experience in a higher education institution.

Nice to Have

• Post-secondary education in business or related field; work experience in a higher education institution.

Compensation & Benefits

• Salary and benefits not disclosed in posting.
• This position is an equal opportunity employer and eligible for E-Verify.