Administrative Assistant - Warsaw, Poland or Sofia, Bulgaria - office based

About the Role Administrative Assistant who thrives in structured environments and takes pride in doing things right. This role offers an opportunity to become a trusted expert and play a key part in how our organisation runs smoothly every day, within a professional, well-organised environment that values precision and reliability. The position is hybrid with 3 days in the office in Warsaw, Poland or Sofia, Bulgaria. What You'll Do

• Own and coordinate the flow of documentation across internal systems.
• Ensure records are accurate, structured, and always up to date.
• Deliver high-volume data entry with exceptional attention to detail.
• Prepare and submit reports aligned with internal standards.
• Work closely with teams to keep processes running smoothly and on time.
• Maintain audit-ready documentation and high-quality administrative standards. What We're Looking For
• Experience in an administrative or coordination role is an advantage, but not essential.
• Good organisational skills and a structured, process-driven approach to work.
• Excellent attention to detail and pride in delivering accurate, consistent results.
• Comfortable working with systems, databases, and Excel (full training will be provided).
• Fluent in English with clear and professional communication skills.
• A reliable and accountable approach to responsibilities.
• Genuine interest in developing long-term expertise in administrative work and contributing to this area. Compensation & Benefits
• Competitive salary and a range of benefits designed to support well-being and work-life balance.
• Various annual leave entitlements.
• Health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings.
• Global Employee Assistance Programme (LifeWorks) offering 24-hour access to a global network of professionals for well-being support.
• Life assurance.
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, and more.
• Visit our careers site to read more about the benefits ICON offers.