Administrative Assistant (Wabash Center for Teaching and Learning in Theology and Religion)

About the Role Wabash College seeks an Administrative Assistant for the Wabash Center for Teaching and Learning in Theology and Religion. The role supports a collaborative team in planning, supporting, implementing, and evaluating Center activities across administrative, programmatic, and technological functions, and also serves as the office receptionist and building steward.

What You'll Do

• Provide program support, including coordination and logistics for meetings and small group gatherings, preparing materials, and managing on-site needs.
• Perform bookkeeping duties: create payment requests, monthly charting of spending, credit card reconciliation, processing bill payments and reimbursements, financial recordkeeping, and customer service.
• Provide office duties: general office support, maintaining an inventory of promotional items, and serving as the first point of contact for phone calls, emails, mail, and in-person visitors.
• Additional responsibilities include ordering office supplies, coordinating building maintenance requests with Wabash College facilities, managing building reservation requests, handling incoming and outgoing mail, scheduling and supporting digital meetings, and maintaining the office calendar.
• Data entry and support: entry of details related to all Wabash Center recordkeeping for project management and programming, compiling of reports, both financial and programmatic, and filing.
• Perform other duties as assigned by Director.

What We're Looking For

• High School diploma required; Associate degree preferred.
• Minimum of 5 years of professional office employment; demonstrated knowledge of professional communication standards, including proper formatting for reports and business correspondence.
• Minimum of 5 years’ professional experience with software systems, e.g. Microsoft Word and Excel, Apple computer systems, database management, and ChatGPT.
• Commitment to and experience with inclusive practices in multi-racial, multi-cultural, and multi-ethnic settings.
• Excellent written, oral, and imagination skills.
• Ability to manage multiple tasks simultaneously and with interruptions.
• Ability to provide cheerful and genuine hospitality to guests and program participants.
• Demonstrated experience with working both independently and collaboratively on assignments and projects; values working with a team of colleagues.
• Willingness to travel to event locations that include overnight stays.
• Conscientious about details, precision and accuracy of records, reports and operational processes.
• Self-initiating in a hybrid work environment; able to manage time effectively and meet deadlines.
• Project management skills preferred.

Nice to Have

• Project management skills preferred.

Compensation & Benefits

• Medical Plan Options – PPO with in-network and out-of-network flexibility; HDHP with up to $1,400 in annual employer contributions to Health Savings Account (HSA).
• Voluntary Dental and Vision Coverage.
• Primary Care & Walk-In Clinic – Dedicated access for employees and eligible family members through partnership with Franciscan Health.
• Flexible Spending Accounts (FSA) – Health Care, Limited Purpose, and Dependent Care options.
• Employer-Paid Basic Life and AD&D Insurance; Voluntary Life and AD&D Insurance options.
• Employer-Paid Short-Term and Long-Term Disability Coverage.
• Generous Parental Leave.
• 403(b) Retirement Plan – 7% employer contribution plus up to an additional 3% employer match.
• Tuition Remission and Tuition Exchange Programs.
• Local and Community Discounts.
• Wabash College is an equal opportunity employer.