Administrative Assistant

Administrative Assistant

Position Details

Position Information Position Title Administrative Assistant

FLSA Classification NE

Reports to Director, WAI

Salary Range H1

Weeks Per Year 52

Work Week 35 hours

Position Summary

Assumes responsibility for implementing systems, processes and/or procedures as well as monitoring projects and providing administrative support to ensure the efficient and effective operations of the office. Performs all duties in full support of the University’s mission, understanding that the positive and effective execution of these duties are instrumental to the education of the University’s students.

Hiring Range Budgeted starting hourly rate is $20 to $23.35 per hour, depending upon experience

Key Responsibilities

• Provides timely and accurate administrative support to the Dean/Director/Department Head. Researches and assembles necessary background information to expedite written and/or oral response. Drafts and/or edits internal and external correspondence from draft to final form. Handles highly sensitive information with confidentiality and tact.

• Establishes, maintains and continually strives to improve office procedures, files and computer systems to support effective operations and/or realize efficiencies.

• Maintains office supplies, equipment and/or inventories, reordering as necessary and/or appropriate within established budgetary constraints.

• Maintains the Director/Department Head’s calendar, including making and managing appointments. Coordinates logistics associated with meetings, conferences, events and/or activities including, but not limited to, scheduling venues, inviting attendees, coordinating travel arrangements and/or preparing agendas or materials. Ensures post-event follow up actions are taken as necessary and/or appropriate.

• As required, utilizes Banner, the University’s database of record, to manage the department’s budget, making revisions and transfers as necessary and appropriate, in an effort to ensure prudent fiscal oversight. Maintains financial and budgetary records in compliance with established institutional data integrity standards as well as other related University policies and procedures. Reviews and verifies all appropriate backup documentation is complete in an effort to facilitate timely workflow. Prepares and analyzes a variety of budget analyses and reports for the Dean/Director/Department Head.

• Performs other related duties as assigned.

• Posting Number

• PS1267P

• Working Conditions

• Normal office situation.

Education

• Associate’s Degree or two-year College equivalent required.

• Physical Effort

• Typically sitting at a desk or table. Light lifting or carrying 25 lbs. or less

• Special Skills

• The ability to work effectively with diverse groups.

• Open Until Filled

• Yes

• Documents Needed to Apply

• Required Documents

• Optional Documents

• Resume

• Cover Letter

• Letter of Recommendation - Staff

• Statement on Inclusive Excellence and Belonging

• 200 Bloomfield Avenue

• West Hartford, CT 06117