Administrative Assistant

Position Title Administrative Assistant

Status Full Time

Job Summary

The primary role of the assistant is to provide assistance and support to the Mathematics Department dean and to the other mathematics faculty.

Essential Job Duties

The Department seeks a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include supporting our managers and employees, assisting with daily office needs, and managing general departmental administrative activities. Administrative and Clerical responsibilities include but are not limited to maintaining office inventory; managing purchase orders, invoices, and account balances; scheduling and coordinating meetings and events; providing budgetary assistance; processing and routing paperwork; drafting correspondence; maintaining files; and assisting faculty with research grant submissions. In addition, the administrative assistant will be responsible for assisting with phone inquiries and student inquiries regarding faculty contact and curriculum.

Qualifications (Education, Experience and Specialized Training)

• Bachelor’s degree or some college work
• Will consider high school graduate with some years of secretarial experiences

Physical Demands

No

Skills and Attributes

• Excellent record keeping skills
• Excellent telephone skills
• Strong interpersonal skills

Posting Detail Information

Posting Number

Will this position required travel?

No

Will this position required night, weekend, and after hour work?

Sometimes

Will this positon be supported using grants or contract funding?

No

Number of Vacancies

Desired Start Date

Position End Date (if temporary)

Open Date 09/10/2026

Close Date 11/30/2026

Open Until Filled Yes

Special Instructions Summary

Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Cover Letter
• Resume/CV
• Recommendation letters
• Copies of unofficial transcripts.
• Please note that official transcripts(s) will be required upon hire

Quick Link for Internal Postings https://tuskegee.peopleadmin.com/postings/3839

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have previous office work experience including administrative and office management duties?
• Yes
• No

Do you have BS Degree (preferred) or at least 3 years of experience in administrative support services?

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• Transcript 1
• Letter of Recommendation 1

Optional Documents

• Letter of Recommendation 2
• Letter of Recommendation 3
• Transcript 2