Administrative Assistant

Job title: Administrative Assistant

About the Role Administrative Assistant for the Veterinary Teaching Hospital at Tuskegee University. Provides administrative support and ensures effective communication between the VTH director and internal/external stakeholders.

What You'll Do

• Coordinate and manage hospital administrative functions as assigned.
• Keep the VTH director and faculty/staff apprised of events and activities between the College and the Department of Clinical Sciences.
• Prepare and compose correspondence, reports, memoranda, and other documents.
• Assist VTH director in preparing internal and external reports and presentations.
• Gather information from multiple sources to compile and prepare reports.
• Coordinate and attend VTH meetings, prepare agendas, transcribe and distribute minutes.
• Answer and relay telephone calls, resolve routine inquiries, and take messages.
• Serve as primary contact for the Hospital Director.
• Prepare and process requisitions, invoices and other budget-related documents.
• Coordinate and maintain calendar of events, appointments, meetings, and travel itineraries for the VTH director and hospital staff; coordinate travel for director and staff.
• Maintain departmental calendars, faculty and staff records, and job descriptions.
• Manage timekeeping, leave and payroll for assigned personnel.
• Support hiring process and coordinate onboarding for staff.
• Develop and/or maintain records and file systems; maintain operational procedures for efficient workflow.
• Coordinate hospital activities as directed by the VTH director; serve as exam proctor as needed.
• Perform other duties as assigned.

What We're Looking For

• At least four years of secretarial experience or equivalent.
• Associate degree or secretarial-related certification preferred.
• Knowledge of computerized office procedures and Microsoft Office Suite.
• Ability to operate standard office equipment.
• Strong interpersonal, oral and written communication skills.
• Ability to work effectively with people from diverse ethnic backgrounds.
• Ability to work independently as well as collaboratively as a team member.
• Interpersonal and communication skills to work with faculty, staff, and students in a collegial and diverse team environment.

Nice to Have

• Associate degree or secretarial-related certification preferred.

Compensation & Benefits

• Not disclosed in posting.