Administrative Assistant to the Law Registrar

Administrative Assistant to the Law Registrar

Location

Main Campus - Homewood, AL

Job Type Staff Full Time

Job Number FY2700681

Division Academic Affairs for Staff

Department STA-Law Instruction

Opening Date 08/18/2026

FLSA Non-Exempt

Description

• The Administrative Assistant will perform advanced and confidential administrative tasks and services to support the efficient operations of the Office of Law Registrar. The ideal candidate must have a commitment to flexibility, integrity, and service excellence.

• Job Duties

• Coordinates student registration processes.

• Completes course scheduling utilizing various software programs.

• Liaises with faculty each term to publish course descriptions for students.

• Processes student enrollment verifications and withdrawals.

• Prepares graduation certificates for various state bars.

• Assists the Law Registrar with other advanced tasks where attention to detail and independent work is required. These include but are not limited to:

• ABA reporting.

• Overseeing the Joint Degree Program.

• Serves as a liaison with other departments and regularly submits reports to admissions, career development, student services, academic support, and the office of the Associate Dean.

• Maintains tangible files for student and graduate records.

• Maintains electronic files using a document management system.

• Manages the filing and shredding of confidential documents.

• Coordinates the Scholar of Merit award program; prepares and distributes awards.

• Prepares Dean’s list for print and publication.

• Provides support services to adjunct faculty by preparing course materials, issuing class rosters, recording class attendance, examinations, and grading. May assist with exam proctoring.

• Answers and directs telephone inquiries, manages office supplies, and performs campus errands.

• Handles confidential student information and responds to outside inquiries according to FERPA guidelines.

• Performs other related duties as assigned.

Qualifications

• Either a high school diploma or equivalent and three (3) years of experience or a Bachelor’s degree and one (1) year of experience.

• Ability to work without direct supervision and to exercise individual initiative.

• Ability to handle data and information of a confidential nature.

• Effective organization and problem-solving skills with particular attention to detail.

• Strong written and oral communication skills along with positive interpersonal skills to effectively interact with students, faculty, administrators, and staff.

• Ability to manage multiple tasks, prioritize work assignments, and to complete them in an accurate and timely manner.

• Demonstrated proficiency in Microsoft Office Suite, videoconferencing technology, and a willingness to learn and utilize specialized data programs.

• Procient data entry skills.

• Ability to lift up to 15 pounds as needed.

• Ability to report to work daily, five days per week.

• Ability to remain in a sitting position for extended periods of time.

• Ability to work continuously throughout the day.

• Preferred Qualifications

• Experience working with Banner data management system.

• Integrated knowledge and understanding of higher education programs and practices.

• We offer a complete benefits package to full-time employees including health care, dental, vision, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

• To learn more details, visit our benefits page.

• Employer

• Samford University

• Address

• 800 Lakeshore Drive

• Birmingham, Alabama, 35229