Administrative Assistant to Operations Division Manager

About the Role The Atlantic / Cape May Vicinage seeks a highly motivated, detail-oriented professional with excellent written and oral communication and customer service skills to assist the Operations Division Manager. The ideal candidate must possess the ability to work independently and as part of a team, adhere to deadlines, show attention to detail and accuracy, maintain confidentiality and possess integrity. What You'll Do

• Coordinate administrative functions within the division including but not limited to: providing support via email, phone, and walk-ins; handling facilities requests; documents.
• Internal/external customer service support functions.
• Assist in planning, coordinating and implementation of special projects and programs.
• Compile records and other written materials; calculate statistical information of reports; analyze reports for distribution or action.
• Schedule appointments, meetings, and coordinate calendars.
• Prepare correspondence; provide information to judges, management, and staff.
• Provide training and guidance as needed; and perform other related job duties.
• Prepare and updating digital signage.
• Maintaining division inventory and supplies.
• Proficiency in Microsoft Office preferred.
• Regular and predictable physical presence at the worksite is an essential function of this position. What We're Looking For
• Three years of experience performing a variety of clerical and support services to include keyboarding and one or more of: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.
• Ability to use a keyboard, no minimum speed.
• Excellent written and oral communication and customer service skills.
• Ability to work independently and as part of a team, adhere to deadlines, show attention to detail and accuracy, maintain confidentiality and possess integrity.
• Supplemental physical ability: ability to climb and prolonged standing, stretching, bending and reaching; repeatedly lift and carry supplies weighing 30-50 pounds and, occasionally, materials up to 75 pounds.
• Driver's License required if operation of a vehicle is necessary to perform essential duties.
• Residency in New Jersey within one year of hire; exemption possible for hardship or employer critical need.
• Proficiency in Microsoft Office preferred.
• Authorization to work in the US; US citizenship not required; background check including fingerprinting will be conducted. Compensation & Benefits
• Salary range: Schedule A: $50,776.88 to $80,037.83; Schedule B: $50,776.88 to $76,035.93 yearly.
• Hybrid work arrangement: up to 2 days remote; regular onsite presence required.