Administrative Assistant, The Stephenson Institute for Classical Liberalism

Job title: Administrative Assistant, The Stephenson Institute for Classical Liberalism

About the Role The Administrative Assistant at the Stephenson Institute for Classical Liberalism at Wabash College supports the Institute's mission by handling administrative and financial operations, coordinating logistics for lectures and student programs, supporting Scholars in Residence, supervising student workers, and helping ensure daily operations run smoothly. The ideal candidate is organized, adaptable, and enjoys working in a fast-paced academic environment.

What You'll Do

• Support day-to-day administrative and financial operations of the Stephenson Institute, including processing purchasing cards, reimbursements, payment requests, per diems, purchase orders, mail, and maintaining financial records.
• Develop and implement administrative processes that improve the Institute's operations.
• Coordinate on-campus lectures, The Agora, reading groups, and other Institute programs by arranging catering, preparing documents, distributing promotional materials, and providing on-site logistical support.
• Support Scholars in Residence by preparing conference materials, participant packets, swag bags, maintaining participant records, and assisting with event preparation.
• Hire, schedule, training, and supervise student workers, including assigning daily work, maintaining work schedules, approving time cards and overseeing building cleanliness and organization.
• Manage calendars, meetings, office supplies, building refreshments, and communications while serving as the primary liaison with Facilities, IT, Security, and Catering.
• Assist with preparation for off-site conferences and seminars, including assembling materials and providing support during travel when requested.

What We're Looking For

• Strong organizational, communication, and time management skills.
• Excellent attention to detail and ability to manage multiple priorities simultaneously.
• Ability to work independently while collaborating effectively with faculty, staff, students, vendors, and campus partners.
• Proficiency with Microsoft Office (Word, Excel, Outlook); experience with Adobe Acrobat, Canva, Google Workspace, or similar software is beneficial.
• Experience with administrative support, financial recordkeeping, event support, or higher education preferred.
• High school diploma required; associate's or bachelor's degree preferred.
• The ideal candidate is organized, adaptable, and enjoys working in a fast-paced academic environment.

Nice to Have

• Adaptability to a fast-paced academic environment; experience with on-campus event coordination.

Compensation & Benefits

• Medical Plan Options – PPO and HDHP with employer contributions to Health Savings Account (HSA).
• Voluntary Dental and Vision Coverage.
• Primary Care & Walk-In Clinic access through Franciscan Health.
• Flexible Spending Accounts (FSA) – Health Care, Limited Purpose, and Dependent Care options.
• Employer-Paid Basic Life and AD&D Insurance; Voluntary Life and AD&D Insurance options.
• Employer-Paid Short-Term and Long-Term Disability Coverage.
• Generous Parental Leave.
• 403(b) Retirement Plan – 7% employer contribution plus up to an additional 3% employer match.
• Tuition Remission and Tuition Exchange Programs.
• Local and Community Discounts.
• Wabash College is an equal opportunity employer.