Administrative Assistant

Administrative Assistant

About the Role

We are seeking a proactive, highly organised Administrative Assistant to manage our daily administrative operations, scheduling, and participant records. In this role, you will provide vital direct administrative support across departments handling routine operational tasks, candidate communications, and database updates. You will act as the operational backbone for our training programs, ensuring a smooth, professional, and seamless coordination experience for facilitators, team members, and program participants alike.

Key Responsibilities

Scheduling & Coordination:

• Manage department calendars, schedule internal team meetings, and coordinate program session timetables.
• Send timely reminders, calendar invites, and session links to facilitators and participants.
• Prepare meeting agendas, record detailed meeting minutes, and track follow-up action items.

Candidate Communication & Participant Records:

• Serve as the primary administrative point of contact for candidate inquiries via email, phone, and messaging platforms.
• Maintain up-to-date, organized records of program applicants, cohort participants, and attendance tracking systems.
• Assist in sending onboarding packs, program updates, and completion certificates to participants.

Facilitator & Operations Support:

• Coordinate logistics for facilitators, ensuring session materials, slide decks, and venue/zoom links are prepared in advance.

• Support day-to-day office management, document formatting, filing, and basic procurement of office supplies.

• Track petty cash usage, vendor receipts, and assist with routine administrative invoice logging.

• Qualifications & Skills

• Experience: 2 years of experience in an administrative support, executive assistance, or office coordination role in Nigeria.

• Tech & Tool Proficiency: Hands-on experience with Google Workspace (Docs, Sheets, Slides, Forms, Drive), MS Office, and calendar management tools.

• Communication: Clear, polite, and professional written and verbal communication skills in English.

• Organization: Meticulous attention to detail, strong time-management skills, and the ability to handle routine tasks efficiently without missing deadlines.

Salary

Monthly Base Pay: N150,000 gross per month Allowances: N15,000 monthly data/airtime allowance for candidate outreach and coordination.

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