Administrative Assistant

Overview

Connecting clients to markets – and talent to opportunity

 

With 4,300 employees and over 400,000 retail and institutional clients from more than 80 offices spread across five continents, we’re a Fortune-100, Nasdaq-listed provider, connecting clients to the global markets – focusing on innovation, human connection, and providing world-class products and services to all types of investors.

At StoneX, we offer you the opportunity to be part of an institutional-grade financial services network that connects companies, organizations, and investors to the global markets ecosystem. As a team member, you'll benefit from our unique blend of digital platforms, comprehensive clearing and execution services, personalized high-touch support, and deep industry expertise. Elevate your career with us and make a significant impact in the world of global finance.

LI-OnSite

Responsibilities

• Position purpose: Provide administrative and operational support to the team, helping to ensure the smooth day-to-day running of the office and business activities. Assist with scheduling, communications, record keeping, onboarding coordination, and general administrative tasks while developing professional and organizational skills.

• Key responsibilities

• Provide administrative support to managers and team members across a range of business activities.

• Welcome and assist visitors, clients, and colleagues in a professional and friendly manner.

• Manage incoming calls, emails, mail, and general inquiries, ensuring they are directed to the appropriate person or team.

• Schedule meetings, appointments, training sessions, and travel arrangements as required.

• Prepare, format, and distribute correspondence, reports, presentations, and other documents.

• Maintain accurate records, files, databases, and internal documentation.

• Support the tracking of requests, action items, deadlines, and other administrative processes.

• Assist with meeting logistics, including room bookings, agendas, materials, and follow-up actions.

• Support new joiners throughout the onboarding process by coordinating orientation activities, training schedules, and required documentation.

• Assist with expense reporting and administrative finance tasks in line with company procedures.

• Support updates and maintenance of information within internal systems and external partner databases.

• Operate and maintain office equipment and coordinate support when required.

• Handle confidential information with discretion and in accordance with company policies.

• Build effective working relationships with internal teams and external stakeholders.

• Carry out other administrative and team support duties as assigned.

• This role provides an excellent opportunity to gain experience in office administration, stakeholder coordination, and business operations within a professional corporate environment.

Qualifications

Qualifications

• High school diploma required; Associate’s degree, Bachelor’s degree, or relevant administrative experience preferred.

• Strong written and verbal communication skills.

• Good interpersonal skills with the ability to build positive working relationships with colleagues, clients, and external partners.

• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.

• High attention to detail and a proactive approach to problem-solving.

• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

• Ability to handle confidential information with professionalism and discretion.

• Willingness to learn new systems, processes, and industry knowledge.

• Previous administrative, customer service, office support, internship, or coordination experience is an advantage but not required.

• Interest in financial services or wealth management is beneficial.

Working Conditions

• Full-time, office-based role requiring on-site attendance five days per week.

• Regular use of computers, telephones, and standard office equipment.

• Occasional lifting or moving of light office materials.

• Fast-paced environment requiring strong organization, flexibility, and time management skills.

• Attendance and punctuality are important to support business operations and team collaboration.