About this role
Administrative Assistant
Burnaby, BC
Communities everywhere share the need for clean water. And as they work to meet that need, they’re facing new, more complex challenges every day. Our water professionals collaborate to contribute innovative ideas, guided by scientific rigor and a vision for sustainable growth. Every day, we’re helping communities improve, reuse, and protect our world’s most precious resource.
Join our team to deliver transformational projects that will benefit future generations. Grow with us, H2O+U.
Your Opportunity
There is an exciting opportunity in British Columbia to join a high-performing team as an Administrative Assistant. In this role, you will support our Water team across the province, with team members located in Burnaby, Kelowna, and Victoria.
Your Key Responsibilities
Managing calendars, scheduling meetings, booking meeting rooms, organizing lunches, and handling any special requests.
Coordinating travel itineraries and arrangements.
Monitoring and supporting weekly timecards submissions
Technical document editing for voice, grammar, and templating
Reviewing project and internal submittals in MS office suite including templating, editing and formatting.
Processing expense reports and completing detailed project expense reviews
Performing clerical and front reception support tasks including, client phone and visitor reception, inter office mail distribution, couriers, data entry, filing, scanning etc.
Record and Distribute Invoices
Supporting marketing and pursuits through templated submissions
Performs other administrative duties as required.
Your Capabilities and Credentials
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills.
Must be willing and able to take initiative when needed.
Flexibility to learn new skills.
Proficiency in project financial administration would be considered an asset.
Experience compiling and preparing specifications and contracts would be considered an asset.
Proficiency in MS Office Suite and SharePoint.
Education and Experience
High School Diploma with minimum of 5-10 years’ administration experience.
Position will primarily work in an office setting.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Pay Range:
- Locations in Lower Mainland - BC, GTA & Ottawa Ontario-$55,300.00 - $77,500.00 Annually
Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
Primary
Location
Canada | BC | Burnaby
Organization: BC-1117 Water-CA British Columbia
Employee Status: Regular
Management Level: Individual contributor
Business Justification: Replacement
Travel: No
Schedule: Full time
Job Posting: 22/10/2026 09:10:53
Req ID: 1008443
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