ADMINISTRATIVE ASSISTANT SERVICE

ADMINISTRATIVE ASSISTANT SERVICE

MAIN FUNCTIONS

Ensure proper integration of new Resident Personnel arrivals. Make necessary arrangements to ensure a smooth transition (inductions, accommodation, badges, work tools, IT, PPE, business cards etc.)

• Process all Mission Orders, flight tickets follow up and Retire expense notes

• Executive assistance of Executive General Manager CPNC

• Supervise, handle, sort, and dispatch incoming and outgoing correspondences

• Format and assigns chrono numbers to letters and dispatch accordingly

• Ensure proper online archiving of documents

• Disseminate and ensure good diffusion of information to all CPNC personnel when required

• Liaise with media team when required to ensure CPNC visibility

• Coordinate CPNC division driver as applicable for maximum efficiency

• Organize order and storage of appropriate office supplies and maintain good records

• Purchases and manages EGM CPNC secretariat refreshments

• Manage all requests for meeting rooms (and/or designated CPNC work locations)

• Report maintenance issues in EGM CPNC office, CPNC meeting rooms (and/or designated CPNC Work Locations) to avoid property degradation

• Manage cleaners to ensure a clean and hazard free environment

• Manage security access requests / temporary pass for EGM CPNC’s visitors

• Update absence planning register for CPNC personnel

• Update and manage CPNC personnel HSE tracker and Perfect Day criteria tracker

• Organize CPNC team building and send forth events.

• Coordinate, schedule, and organize the holding of meetings, seminars, and conferences when required.

• Cover for Rotational Personnel Admin. Assistant when required

ACCOUNTABILITIES

Robust and efficient delivery of requisite administrative coordination, tracking and support of CPNC Personnel, in line with TotalEnergies Nigeria rules and objectives

• Final goal is to bring about efficient and seamless administration in the division.

Job Requirement

QUALIFICATIONS / EXPERIENCE REQUIRED

Administrative staff with 5 years’ experience in secretarial/administrative duties and good knowledge of French language.

• HR experience and good knowledge of TotalEnergies Nigeria's working policies and procedures will be added.

advantage

• Good computer skills,

• Excellent work organization & planning skills

• Excellent communication skills (written & oral)