About this role
Responsibilities
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Maintain complex faculty calendars, coordinate meetings, reconcile reimbursements/expenses, respond to schedule inquiries on behalf of the faculty
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Coordinate and support divisional committees, task forces, educational programs, faculty development activities, CME conferences, and other academic initiatives.
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Support divisional projects and faculty scholarly activities through project coordination, process improvement efforts, data tracking, grant-related administrative support, presentations, reports, and other academic and operational initiatives.
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Maintain faculty curriculum vitae, academic profiles, and related documentation within institutional systems, including Elements or similar platforms
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Other duties as assigned, including but not limited to, faculty recruitment support, data collection and reporting, special projects, administrative team cross-coverage, and support of divisional priorities and initiatives
Required Qualifications*
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Associate degree or an equivalent combination of education and experience
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Demonstrated proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and other common business software
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Excellent organizational, time management, and prioritization skills, with the ability to manage multiple responsibilities and meet established and changing deadlines
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Strong written, verbal, and interpersonal communication skills, with a commitment to providing exceptional customer service
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Demonstrated ability to learn new technologies, systems, and processes in a complex and evolving work environment
Desired Qualifications*
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Experience/familiarity with CME conference and large virtual meeting coordination
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Familiarity with University of Michigan systems such as Marketplace, Emburse Enterprise, Collegiate Travel Planners (CTP), SharePoint, Cornerstone, or comparable enterprise applications
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Familiarity with faculty activity reporting and profile management platforms, including Elements or similar systems
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Familiarity with administrative and collaboration tools such as Qualtrics, Zoom, Dropbox, or similar platforms.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- 2:1 Match on retirement savings
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Work Locations
This position is hybrid, with an expectation of one on-site day per week and flexibility to increase on-site presence during peak operational periods or as divisional needs evolve
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. Th