Administrative Assistant, Samford CARES

Administrative Assistant, Samford CARES

Description

• The Samford CARES Administrative Assistant provides essential operational and administrative support to ensure the effective daily functioning of CARE, Counseling, and Wellness initiatives. This role serves as a central point of coordination for schedules, communications, and program logistics while fostering a welcoming and supportive environment for students, campus partners, and visitors. The Administrative Assistant plays a key role in maintaining efficient systems and supporting student-centered services that promote holistic well-being.

• This is a 10-month, part-time position and is annually funded each academic year based on departmental need.

• Job Duties

• Administrative & Operational Support

• Support the daily logistics, operations, and service needs of Samford CARES.

• Manage scheduling, appointment confirmations, and follow-up communications for Counseling, CARE, and Wellness services.

• Maintain organized systems for documentation, communication, and workflow efficiency.

• Financial & Business Operations

• Manage financial and business records with accuracy, attention to detail, and confidentiality.

• Assist with budgeting processes, expense tracking, and purchasing coordination.

• Ensure compliance with institutional policies and procedures related to financial operations.

• Front Desk & Hospitality

• Provide a welcoming, professional, and student-centered environment for all visitors, including students, faculty, staff, and donors.

• Serve as the first point of contact for Samford CARES, offering guidance and directing individuals to appropriate resources.

• Help create a hospitable and supportive atmosphere that reflects the university’s commitment to care and wellness.

• Communications & Marketing Support

• Assist in maintaining daily communications, including email correspondence and office updates.

• Support social media and marketing efforts to promote CARE and wellness programs, events, and resources.

• Help ensure consistent and clear messaging across platforms.

• Program & Event Logistics

• Coordinate logistics for the Wellness Ambassador Program, including scheduling, communication, and event support.

• Assist with operational needs of the campus Food Pantry, including organization and distribution support.

• Provide logistical and administrative support for large-scale wellness events and initiatives as needed.

Qualifications

• Bachelor’s degree from an accredited institution.

• Basic computer literacy and accounting skills .

• Competent in Microsoft Office (Word, Publisher, Excel, PowerPoint).

• Professional and personable communication skills.

• Ability to lift 20 pounds.

• Preferred Qualifications

• Work experience in a university or school context.

• Proficiency in engaging and managing software (Banner, Argos, Spaces, Maxient, etc.).

• Highly organized, attention to details, assertive problem solver and reliable.

• Certain limited benefits are available for part time employees including the ability to participate in Samford's 403(b) plan with your own earnings (employer contributions are not available for this classification); free tickets to certain performances and/or sports events; bookstore discount and more.