Administrative Assistant

Administrative Assistant

We are seeking a detail-oriented and proactive Administrative Coordinator to support daily office operations and assist a leadership team in a fast-paced, professional environment. This role is responsible for coordinating administrative activities, supporting internal communications, and helping ensure smooth day-to-day business operations. The ideal candidate is highly organized, adaptable, and enjoys being a key resource for both leadership and employees.

Key Responsibilities

• Provide administrative support to leadership and various departments across the organization.

• Coordinate meetings, manage schedules, and reserve conference rooms or shared spaces.

• Assist with company events, employee recognition programs, community initiatives, and other internal activities.

• Prepare documents, perform data entry, maintain records, and support special projects.

• Draft and distribute internal communications and correspondence.

• Order office and operational supplies while monitoring inventory levels.

• Assist with invoice processing, expense tracking, and general administrative accounting support.

• Maintain accurate documentation and assist with recordkeeping activities.

• Utilize internal systems to enter information, coordinate activities, and support workflow processes.

• Perform a variety of additional administrative duties as needed to support business objectives.

• 2+ years of administrative, office support, or coordinator experience preferred.

• Strong written and verbal communication skills.

• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.

• Ability to prioritize multiple responsibilities in a fast-paced environment.

• Strong organizational skills and attention to detail.

• Experience supporting meetings, events, scheduling, or office operations preferred.

• Ability to maintain professionalism and confidentiality when handling sensitive information.

• Positive attitude with a collaborative, team-oriented approach.

• Reliable, dependable, and self-motivated with strong follow-through.

• Comfortable working fully onsite in a professional office environment.