Administrative Assistant

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily office operations and provide dependable coordination across administrative, human resources, and document management activities. This position is ideal for someone who thrives in a structured corporate environment, communicates effectively with a wide range of stakeholders, and handles sensitive information with discretion. The role combines front-office support, reporting assistance, employee-related coordination, and records oversight, requiring strong organization, follow-through, and accuracy.

Responsibilities

• Oversee day-to-day administrative operations, including front desk support, inbound call handling, data entry, calendar coordination, correspondence, and general office organization.
• Coordinate hiring and employee support activities by arranging interviews, assisting with onboarding logistics, maintaining personnel records, and responding to routine employee questions with professionalism and confidentiality.
• Maintain contracts, service agreements, policies, procedures, and related business records to ensure documents are current, properly filed, and easy to retrieve.
• Support document control practices by organizing files, tracking revisions, and helping preserve compliance with internal standards and recordkeeping requirements.
• Prepare and update reports, surveys, inventory records, business license documentation, and fiscal year calendars while meeting deadlines and maintaining accuracy.
• Assist with training coordination, employee communications, and recognition activities that help support a positive and well-organized workplace environment.
• Work closely with leadership, employees, vendors, and visitors to provide responsive administrative service and facilitate smooth office operations.
• Manage multiple priorities independently, identify routine process needs, and follow through on special projects and general administrative assignments as needed.

Requirements

• High school diploma or college degree required.
• At least 2–3 years of administrative or office support experience in a detail-focused corporate setting.
• Intermediate proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Working knowledge of Adobe Acrobat and experience handling business documents electronically.
• Strong organizational ability with careful attention to detail and accuracy.
• Experience supporting human resources activities such as interview scheduling, onboarding coordination, or personnel file maintenance.
• Familiarity with contract administration, document control, records management, or related compliance-focused administrative work.
• Effective interpersonal and written communication skills, with the ability to manage confidential information and balance multiple responsibilities.