About this role
Administrative Assistant
POLISHED, ORGANIZED & CLIENT-FACING — THIS IS NOT YOUR TYPICAL ADMIN ROLE.
A boutique real estate organization in Encinitas is looking for an Administrative Assistant to support its brokerage and property operations.
This person will be trusted with confidential information, client communication, scheduling, transaction documentation, and keeping multiple priorities moving at once.
If you're someone who loves a clean inbox, an organized calendar, and knowing exactly what needs to happen next, this could be your kind of role.
WHAT YOU'LL BE DOING
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Support real estate professionals with daily administrative needs
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Manage calendars, appointments, and meetings
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Prepare and organize transaction documentation
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Maintain electronic client and property files
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Assist with listing and property information
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Coordinate communications with clients, vendors, and partners
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Prepare correspondence, reports, and presentations
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Track transaction deadlines and required documentation
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Assist with vendor coordination
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Process invoices and expense documentation
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Maintain CRM information and contact records
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Schedule property-related appointments
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Assist with marketing materials and property updates
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Handle confidential client information professionally
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Support leadership with special projects
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2–4 years of administrative or executive support experience
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Excellent organizational and time-management skills
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Strong Microsoft Office skills
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Comfortable working with CRM and database systems
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Professional written and verbal communication
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Exceptional attention to detail
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Ability to manage competing priorities
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Real estate, property management, legal, or financial services experience is a plus
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Real estate license is helpful but not required
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