About this role
Administrative Assistant
We are looking for a detail-oriented Administrative Assistant to support daily office operations in California. This is a Contract position suited for someone who enjoys keeping administrative processes organized, creating a welcoming front-office experience, and providing dependable support to staff and visitors. The ideal candidate is detail-oriented, responsive, and comfortable managing communications, records, and routine office tasks in a fast-paced environment.
Responsibilities
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Manage front-desk activities by greeting visitors, directing inquiries, and maintaining a welcoming office presence.
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Handle incoming phone calls promptly, route messages to the appropriate contacts, and provide accurate information when responding to general questions.
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Perform a range of clerical duties such as preparing documents, organizing files, and supporting day-to-day administrative workflows.
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Enter and update data in office records with accuracy, ensuring information remains complete, current, and easy to retrieve.
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Coordinate schedules, meetings, and general office logistics to help maintain smooth daily operations.
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Monitor administrative supplies and assist with routine office upkeep to support an efficient workplace.
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Provide receptionist support and assist team members with additional administrative needs as priorities shift.
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Creating and or maintaining various data systems for tracking and monitoring staff compliance with department and Union programs.
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Processing mail and phone calls for the Regional or Department Manager. Works on special projects as assigned by immediate supervisor.
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Previous experience in an administrative support, office assistant, or receptionist role.
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Ability to manage inbound calls effectively while maintaining strong customer service standards.
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Proficiency in data entry with a high level of accuracy and attention to detail.
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Comfortable handling general office responsibilities in a structured and fast-moving environment.
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Strong written and verbal communication skills with a detail-oriented demeanor.
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Ability to organize multiple tasks, manage time effectively, and follow through on assigned work.
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Proficiency with standard office software and general administrative tools.
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San Francisco, CA
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onsite
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Temporary / Contract
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30 - 32 USD / Hourly