About this role
Administrative Assistant
We are looking for a bilingual Spanish Administrative Assistant to support daily office operations and provide reliable coordination for staff and board activities. This Long-term Contract position is ideal for someone who is highly organized, communicates clearly in both English and Spanish, and can manage multiple administrative priorities in a detail-focused environment. The role will involve document preparation, meeting coordination, and record management while helping maintain efficient day-to-day workflow.
Responsibilities
- Coordinate calendars, arrange meetings, and organize appointments for team members and board participants.
- Support travel planning by booking logistics and confirming itineraries for staff and leadership as needed.
- Create and assemble meeting materials, including agendas, summaries, and follow-up documentation.
- Record accurate meeting notes and prepare clear minutes for distribution after discussions and decisions.
- Produce presentations, spreadsheets, and general business documents to support administrative and operational needs.
- Maintain organized digital and paper records through filing, paper filing, and e-filing practices.
- Provide bilingual Spanish-English administrative support to facilitate communication with internal and external stakeholders.
- Fluency in both Spanish and English, with the ability to communicate effectively in verbal and written formats.
- Prior experience in an administrative support role within a fast-paced office setting.
- Proficiency in preparing documents, reports, spreadsheets, and presentation materials.
- Strong ability to manage schedules, coordinate meetings, and handle multiple tasks efficiently.
- Experience with e-filing, traditional filing systems, and paper record organization.
- High attention to detail and the ability to maintain accurate documentation and meeting records.
- Strong organizational skills and a dependable, detail-oriented approach to daily administrative responsibilities.