About this role
Administrative Assistant
We are looking for an Administrative Assistant to support academic and operational activities for a learning-focused program in Milton, Massachusetts. This Contract position offers the opportunity to contribute to student-facing initiatives, faculty support, and day-to-day office coordination in a fast-paced environment. The role will partner with multiple campus teams to help keep recruitment, scheduling, purchasing, and administrative processes running smoothly.
Responsibilities
- Coordinate administrative support for program operations, including scheduling, document preparation, and general office follow-up.
- Assist with prospective student outreach and enrollment-related activities, helping create a positive and organized experience for applicants.
- Provide day-to-day support to faculty by managing requests, preparing materials, and helping address administrative needs.
- Work with internal departments to submit and track purchasing items, paperwork, and related approvals.
- Organize recurring meetings, maintain calendars, and ensure participants have the information and materials they need.
- Process personnel-related documentation and review timekeeping records for timely submission and approval.
- Collaborate with admissions, outreach, and technology team members to support coordinated program efforts.
- Help arrange campus visits, tours, and program events while managing logistics and communication with attendees.
- Prior experience in administrative support, office coordination, or a similar business support role.
- Ability to manage inbound calls, respond effectively to inquiries, and direct requests appropriately.
- Strong data entry skills with close attention to accuracy and detail.
- Comfortable handling reception-style responsibilities and interacting with students, faculty, and staff.
- Proficiency with standard office software and general administrative systems.
- Excellent organizational skills with the ability to manage multiple tasks and deadlines.
- Strong written and verbal communication skills in a detail-focused setting.