About this role
Administrative Assistant
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Pasadena, Texas. This is a Contract position suited for someone who communicates effectively, stays organized, and helps keep administrative workflows running smoothly. The ideal candidate will provide front-office support, manage routine clerical tasks, and contribute to a responsive and efficient workplace environment.
Responsibilities
- Welcome visitors and provide attentive front-desk support while creating a positive office experience.
- Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately.
- Perform a range of clerical duties such as filing, document preparation, data entry, and record maintenance.
- Coordinate office communications and assist with scheduling, correspondence, and general administrative follow-up.
- Maintain organized physical and digital records to support efficient retrieval of information.
- Support day-to-day office activities by handling routine administrative requests from staff and leadership.
- Monitor common office needs and help ensure administrative processes are completed accurately and on time.
- Prior experience in an administrative, office support, or receptionist-focused role.
- Ability to handle inbound calls effectively and communicate clearly with internal and external contacts.
- Strong organizational skills with careful attention to detail and accuracy in clerical work.
- Proficiency with standard office practices, including filing, scheduling, and general administrative coordination.
- Comfortable performing data entry and maintaining records in an organized manner.
- Ability to manage multiple tasks effectively in a fast-paced office setting.
- Detail-oriented approach and dependable attendance in a team-oriented work environment.