About this role
About the Role We are seeking a highly organized Administrative Assistant to support the Inside Sales team in Orange, CA on a contract-to-permanent basis. The role involves managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. What You'll Do
- Prepare and maintain daily, weekly, and monthly sales reports (bookings, shipments, forecasts)
- Track and follow up on pending quotes, prepaid orders, and open order statuses
- Enter and process sales orders and quotes with accuracy and compliance
- Organize and maintain records of sales orders, invoices, and quality documentation
- Distribute shipment tracking information and required documentation to customers
- Coordinate customer visits, meetings, and internal team communications
- Provide backup administrative support during peak workloads and assist with special projects
- Support development and maintenance of standard operating procedures (SOPs)
- Assist with trade show coordination, marketing activities, and other departmental initiatives
- Manage office supplies and provide general administrative assistance What We're Looking For
- Minimum of 3 years of experience in administrative, sales support, or customer service roles
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
- Exceptional organizational skills with the ability to handle multiple tasks and meet deadlines
- Strong attention to detail and accuracy
- Self-motivated and able to work independently with minimal supervision
- Excellent written and verbal communication skills
- High school diploma or equivalent
- Ability to occasionally lift up to 25 lbs Compensation & Benefits
- Salary: $26.60 - $30.80 per hour
- Location: Onsite in Orange, CA
- Benefits: Medical, Vision, Dental, Life and Disability Insurance; 401(k) plan eligibility for contract/temporary professionals