Administrative Assistant

Administrative Assistant

Position Overview

We are seeking a detail-oriented and energetic Operations Support Specialist to support daily transportation and operations activities. This role serves as a key liaison between drivers, operations leadership, and corporate teams, ensuring accurate tracking of materials, tickets, and operational data.

This position is ideal for someone who enjoys working in a fast-paced environment, interacting with drivers throughout the day, and managing high volumes of information with accuracy and urgency. The Alabama location operates in a particularly high-energy setting, while the Mississippi location offers a slightly more laid-back environment.

Key Responsibilities

• Serve as the primary point of contact for drivers regarding tickets, materials, and operational documentation.
• Track, review, and maintain material control records and transportation documentation.
• Enter and verify data accurately within company systems.
• Monitor tickets and ensure information is complete, accurate, and submitted on time.
• Manage and reconcile information involving dollar amounts and operational costs, ensuring accuracy before submission to corporate teams.
• Communicate regularly with drivers, operations personnel, and management to resolve discrepancies and answer questions.
• Support daily operational activities and assist the Operations Manager with administrative and coordination tasks.
• Maintain organized records and documentation while meeting deadlines in a fast-paced environment.
• Identify errors and discrepancies and proactively resolve issues.

Qualifications

• Previous experience in material control, logistics coordination, transportation support, dispatching, operations support, or a related administrative role.

• Strong data entry skills with a high level of accuracy and attention to detail.

• Comfortable communicating with drivers, field personnel, and management teams.

• Ability to manage multiple priorities in a busy work environment.

• Basic to intermediate Microsoft Excel skills.

• Strong organizational and problem-solving abilities.

• Experience working with invoices, costs, ticket tracking, or financial data is a plus.

• Ability to work independently while collaborating effectively with a team.

• TalentMatch®

• Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

• Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

• All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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• Blue Springs, MS

• onsite

• Temporary / Contract

• 17 - 18 USD / Hourly