Administrative Assistant / Receptionist

Robert Half

Administrative Assistant / Receptionist - Warren, OH

Location: Warren, OH Job Type: Full-Time, Contract-to-Hire Pay Rate: $15-$17/hour Schedule: Monday-Thursday, 8:00 AM-5:00 PM; Monday-Friday 8am-5pm during tax season

We are looking for an experienced and dependable Receptionist to support daily front-office operations in Warren, Ohio. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming client experience while keeping administrative tasks organized and on schedule. The person in this role will serve as a central point of contact for visitors, phone inquiries, and office support activities, helping maintain smooth day-to-day workflow.

Responsibilities

• Welcome visitors warmly, register their arrival, and help direct them to the appropriate staff members or appointments.

• Open the office at the start of the day and secure the workspace at closing to ensure an orderly and efficient environment.

• Handle incoming and outgoing fax communications and keep document flow organized for timely processing.

• Scan records and other paperwork accurately to support bookkeeping and administrative needs.

• Enter payment, check, and invoice details into internal records with a high degree of accuracy.

• Sort, distribute, and prepare mail, including taking outbound items for delivery and making bank deposits as needed.

• Coordinate calendars by arranging appointments and following up with clients to confirm scheduled meetings.

• Prepare payroll checks and assist with routine clerical tasks that support the broader team.

• Pick up office or inventory-related orders when needed to help maintain daily operations.

• Prior experience in a receptionist, front desk, or administrative support role is preferred.

• Strong customer service skills with a detail-oriented and approachable communication style.

• Ability to manage data entry and general office tasks with accuracy and careful attention to detail.

• Comfortable handling multiple responsibilities at once and adjusting to changing priorities throughout the day.

• Solid organizational skills with the ability to keep documents, schedules, and communications well managed.

• Experience answering inbound calls and working with a multi-line phone system is beneficial.

• Confidence using basic office technology and standard administrative tools in a fast-paced setting.

• TalentMatch®

• Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

• Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

• All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.

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