Administrative Assistant/Receptionist

## Administrative Assistant/Receptionist – Allston, MA

We are looking for an Administrative Assistant/Receptionist to support daily office operations in Allston, Massachusetts. This role serves as the first point of contact for visitors while also handling a wide range of clerical and organizational tasks that keep the workplace running efficiently. The ideal candidate is detail-oriented, organized, and comfortable managing routine responsibilities alongside time-sensitive requests.

Responsibilities

• Welcome visitors, create a positive first impression, and guide guests to the appropriate staff or department.

• Manage incoming calls, respond to general inquiries, and record accurate messages for follow-up.

• Support front desk security procedures by monitoring visitor sign-ins and distributing guest identification as needed.

• Coordinate outgoing and incoming deliveries, including arranging courier pickups and handling package receipt and distribution.

• Keep the reception area, lobby, and shared front office spaces organized, presentable, and ready for daily use.

• Collect mail, process and sort correspondence, and distribute letters and packages to the appropriate recipients.

• Prepare, edit, and proofread business documents such as letters, memos, and reports for office personnel.

• Maintain both electronic and physical filing systems to ensure records are accurate, accessible, and well organized.

• Monitor inventory levels and replenish office and kitchen supplies to support uninterrupted daily operations.

• Assist with additional administrative assignments, including special projects, check mailings, and creation of office signage when needed.

• At least 1 year of experience in an administrative, receptionist, or office support position.

• Strong customer service skills with the ability to communicate professionally with visitors, employees, and leadership.

• Proficiency with Microsoft Office and general computer applications used in an office setting.

• Excellent verbal and written communication skills, including the ability to prepare clear and accurate correspondence.

• Strong organizational skills with the ability to manage multiple tasks and shift priorities effectively.

• High level of accuracy and attention to detail in clerical, data entry, and document-related work.

• Ability to work independently, exercise sound judgment, and maintain a positive and dependable approach.

• Comfortable handling both urgent requests and routine administrative duties in a fast-paced environment.

• Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

• Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

• All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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