Administrative Assistant, Property

Job title: Administrative Assistant, Property

We are looking for a Administrative Assistant, Property to assist in directing and coordinating activities of on-site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining invoice records and contacting vendors/setting up accounts.

Responsibilities

• Answer management phones and assist with Tenant needs
• Respond to inquiries by providing routine information and or taking and delivering messages.
• Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports.
• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.
• Maintain inventory of office supplies and property staff directory.
• Monitor outside vendors for compliance of contracts and certificate of insurance
• Assist with preparing and administering service agreements
• Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
• Responsible for accounts payable, accounts receivable and reporting.
• Organize and code invoices in Workspace
• Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in
• Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment
• Applying tenant rents and open credits
• Compiling and reviewing Tenant Billings and other misc. charges
• Provide management team with aged delinquency reports and send late letters

Desired Competency, Experience and Skills:

• Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred

• Minimum of 2 years previous commercial property management experience

• Experience with MRI, Workspace and Yardi software

• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases.

• Possess professional demeanor and excellent interpersonal skills.

• Have access to reliable transportation and maintain a valid driver's license.

• Computer literate and proficient on MS Word, Excel, PowerPoint,

• Excellent communication skills, both verbal and written

• Ability to work independently

• This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

• ZIP

• IND123

• Pay Range

• $60,000—$62,400 USD

• Why Lincoln?

• At LPC you will be supported by a national firm where an entrepreneurial mindset is encouraged. You will be encouraged to explore your potential through training programs, mentorship, exciting work, fast-paced assignments, and an environment of constant learning and dedication to results. Our benefits package includes medical, dental, and vision insurance, 401(k), and paid time off.

• About Lincoln Property Company

• Lincoln Property Company is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, sports and entertainment, and mixed-use properties, throughout the United States, the United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 720 million square feet of commercial space. For more information, visit: www.lpc.com.

Benefits

Lincoln Property Company offers eligible employees a comprehensive benefits package that may include:

• Medical insurance

• Dental insurance

• Vision insurance

• Company-Paid Life insurance

• Company-Paid Long Term Disability

• Accidental Death & Dismemberment (AD&D) coverage

• 401(k) retirement savings plan, Traditional and Roth, with applicable eligibility requirements

• Flexible Time Off (FTO) or vacation benefits, depending on position classification

• Paid sick leave and other legally required leave programs

• Employee assistance and wellness programs where available

• Company-paid holidays

• Additional voluntary benefit offerings that may vary by location and position

• Benefit eligibility, coverage levels, waiting periods, and plan provisions are governed by the applicable plan documents and Company policies and may be modified from time to time at the Company's discretion.

• Health and Safety

• Lincoln Property Company is committed to maintaining a safe and healthy work environment in compliance with all applicable federal, state, and local occupational health and safety regulations, including OSHA requirements. Certain roles may have specific health, safety, or physical requirements that will be communicated during the hiring process. Employees may be required to wear personal protective equipment (PPE) or comply with site-specific safety protocols depending on the nature of their assignment.

• Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.