Administrative Assistant/Personal Assistant

Administrative Assistant/Personal Assistant – 35k

About the job Administrative Assistant/Personal Assistant – 35k

About Our Client:

A Hong Kong–based family office is hiring. This is an execution role for the day-to-day running of the household and the office — (primarily a personal assistant PA) role 70%, with office administration 30%. They are looking for someone who responds fast, closes the loop on every task, and relies on tools rather than memory.

Location: Sheung Wan

Responsibilities

• 1. Personal Assistant / Family Support 70%

• Scheduling: family and personal calendars, reminders, and conflict management (primarily Google Calendar)

• Travel & transport: vehicle coordination, driver liaison, route/timing confirmation; flight / hotel bookings, itinerary planning, restaurant reservations, visa document preparation and submission tracking

• Procurement & research: sourcing, purchasing, price comparison and research

• Personal admin: expense tracking, software / account management, document and file management, meeting-note write-ups

• 2. Office Administration 30%

• Office supplies, mail/courier handling, and general administrative support

• Procurement, inventory tracking, periodic stock-takes, and shortage alerts

• Maintenance & repairs: logging requests, liaising with vendors, tracking quotes / progress / sign-off

Requirements

• Fluent in Mandarin and English Cantonese a plus

• Proficient with Google Workspace, Notion, and Microsoft Office; some experience with basic AI tools

• 2-6 years of relevant experience: family assistant, hotel concierge, administrative assistant, property management, etc. Hands-on experience in travel coordination / visas / vehicle administration / inventory management preferred

• Legally entitled to work in Hong Kong (local resident or valid work visa)

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