About this role
- (Part-Time – 20 hours/week, 4 hours a day – On Site, with travel required between two locations in the Bay Area)
- Rate: $30–$32/hr
Overview
We're looking for a proactive Administrative Assistant to support our Manager and day-to-day operations of two offices. This role requires someone comfortable managing shifting priorities, handling confidential information with discretion, and traveling regularly between both locations as needed.
Key Responsibilities
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Manage calendaring, scheduling, correspondence, and daily priorities for the Manager.
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Draft and proofread emails, memos, reports, presentations, and other business correspondence.
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Handle front-office duties: mail, filing, phones, and ordering/tracking office supplies and equipment.
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Greet clients and vendors and coordinate visitor access.
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Serve as a point of contact between vendors/building staff and the organization, including routing maintenance requests and light property management tasks.
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Process invoices and track expenses.
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Schedule and confirm appointments, meetings, and travel arrangements.
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Organize and execute company events, meetings, and conferences (onsite and offsite) from planning through completion.
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Assist with special projects and research as assigned.
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Maintain organized digital and physical filing systems.
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Handle tasks proactively and follow through on projects to completion; run errands as needed.
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Maintain confidentiality of sensitive business and personnel information at all times.
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Travel between the two San Francisco/Bay Area locations as needed to support both sites.
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Perform other general administrative duties as assigned.
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Schedule & Location
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Part-time, approximately 20 hours/week (4 hours/day)
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On-site position requiring regular travel between two locations in the Bay Area
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Schedule coordinated with the Manager based on business needs
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Reliable transportation required
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Experience & Skills Required
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Strong organizational skills, attention to detail, and a team-player mindset
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At least 2 years of experience in an operations setting and/or as an Executive Assistant
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Intermediate+ proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
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Excellent written and verbal communication skills
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Ability to manage multiple priorities and meet deadlines in a fast-paced environment
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Professional demeanor and discretion when handling confidential information
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Associate's degree from an accredited institution, or equivalent work experience, preferred