Administrative Assistant

Nexus Staffing Solutions - Administrative Assistant

We are recruiting on behalf of our client, a growing construction company, for a vibrant, proactive, and highly organized Administrative Assistant to support day-to-day office operations, client coordination, and administrative activities.

This is not a purely desk-based administrative role. The successful candidate will interact with clients, coordinate follow-ups, support management, assist with basic accounting and sales activities, and help ensure that day-to-day operations run smoothly.

Experience as a Personal Assistant and exposure to the construction industry will be an added advantage.

Key Responsibilities

• Manage day-to-day office administration and secretarial duties.

• Handle front-office activities and client enquiries.

• Receive, respond to, and follow up on client requests.

• Coordinate meetings, appointments, schedules, and correspondence.

• Maintain organized company records and documentation.

• Support management with daily administrative and operational activities.

• Coordinate client follow-ups and service requests.

• Assist with preparation and tracking of quotations, invoices, and other documents.

• Provide basic accounting and administrative support.

• Support sales and client engagement activities.

• Follow up with clients, suppliers, and service providers where required.

• Assist in coordinating project-related administrative requirements.

• Maintain professional communication with clients and stakeholders.

• Handle multiple priorities and meet deadlines.

• Identify administrative gaps and take initiative to resolve them.

• Qualifications & Requirements

• Diploma or Degree in Secretarial Studies, Business Administration, Office Administration, or a related field.

• BCom (Accounting) or accounting knowledge will be an added advantage.

• Previous experience as an Administrative Assistant, Personal Assistant, Office Administrator, or similar role is preferred.

• Experience working in a construction-related environment will be an advantage.

• Strong spoken and written communication skills.

• Excellent client service and relationship management skills.

• Good working knowledge of Microsoft Office, particularly Excel.

• Basic accounting knowledge.

• Strong organizational and multitasking abilities.

• Good problem-solving skills.

• Ability to work independently and take initiative.